Rental Project Coordinator – General Admin

Business Profile: Pacific Mobile Structures is a company with a consistent track record in the commercial modular building industry. We sell and lease mobile office space, and build innovative modular structures. With a rental fleet of 2.5 million square feet, we serve any jobsite need. We also provide high performing re-locatable classrooms, as well as quality modular structures for office buildings, medical clinics, government services, and workforce housing throughout the west.

As a values based company, we have built a unique culture that drives our performance in the marketplace. We put our values at the forefront of everything we do from hiring to our strategic long-term planning process. We empower our employees to make decisions that honor our values. This, along with our size and financial strength, allows the company to lead our industry in crafting a rewarding employee experience. Ownership’s long term vision and its many dedicated employees create a culture that cannot be duplicated.

Benefits & Perks of being a Pacific Mobile Employee:

• 7.5 Paid Holidays plus 2 additional Floating Holidays
• 80 hours PTO (Paid Time Off) effective on hire date
• Medical, Dental, and Vision coverage options
• 8 hours of paid Volunteer Time per year
• 401(K) Retirement Benefits with Company Match
• Exercise Subsidy Plan, equal to $25 per month
• Quarterly Wellness Incentives
• Safety and Values Recognition Programs
• Years of Service Recognition
• Employee Development & Training
• Drug-Free, Safety-Focused Environment

Pay range: $23.44 - 26.44 DOE

 What will you work on?

Pacific Mobile is seeking a dynamic, versatile individual to become part of our Modesto branch location. Our team is a tight-knit group that manages rental projects across Northern California. Our projects are fast-paced, and we rely on each other to complete the work.

These rental projects range from the placement of a standard Stock building to the more intricate sets of our rental fleet. You will coordinate all branch leasing functions at our Boise branch location. Daily tasks will consist of branch subcontractor communication, building delivery and returns, estimating assistance, budget management, job setup, commitments and purchasing, change order management, rental project schedules, compliance document management, rental project close-out documentation, and other branch duties assigned. 

Your goal: Live our values and become part of our team. We trust you to work on your tasks to maintain our high quality and dedication to our customers. Your role will be instrumental in maintaining our customer experience and supporting the way Pacific Mobile Structures, Inc. does business.

WITHIN THE FIRST FEW MONTHS, YOU WILL…

• Become an integral member of the Branch
• Present a professional, welcoming first contact with visitors
• Complete a thorough training of our Rental Projects Coordinator operational and leasing procedures
• Develop relationships with our vendors and customers
• Assist corporate with invoice and collection issues (by understanding collection and repossession procedures)
• Answer a multi-line phone system forwarding calls as necessary and appropriate
• Schedule all deliveries and pickups stock fleet efficiently, including generation of delivery/pickup/move sheets and coordinating with the truck drivers and outside vendors
• Maintain current information in the company database for subcontractors and customers
• Manage daily Rental Projects calendar
• Assist the Sales Manager as needed:
• Reconciliation of Branch/Sales Manager PCard
• Assist with coordinating and active participation in weekly L10 Meetings and special events
• Assist with the coordinating of branch meetings and special events
• Assist with external and internal marketing/relations needs
• Coordination of employee milestone celebrations
• Process all out-going (standard, overnight, etc.) and in-coming mail; sort and distribute incoming correspondence including mail and faxes
• Assist with depositing checks and reconciling petty cash
• Manage filing, maintaining, and archiving files as required
• Order office supplies and store neatly
• Manage daily maintenance of common spaces for appearance and functionality (conference room, breakroom, file room, office supply room, design room)
• Support service coordinator, sales team, management, and other office personnel as needed
• Any other duties as assigned by the Sales Manager or Lease Operations Manager

What technical knowledge will you need?

• Proficiency in Microsoft Office Suite of software (Outlook, Word, Project, Teams, and Excel)
• Coordinates rental project change order management, creation, and negotiation with vendors
• Understanding and comprehension of prevailing wage, Davis Bacon, Union labor rates, and requirements
• Maintain open communication between all stakeholders and assist the team with conflict resolution between the contractor, and subcontractor
• High-level understanding of cost coding, budget estimates, and interpreting detailed scopes of work
• Assist the rental project team with documenting job progress and schedule
• Manage daily rental projects calendar and dispatch of lease fleet
• Rental project closeout once the project is complete

What qualifications do you need?

• 1-2 years' experience coordinating construction projects
• Minimum 2 years of experience providing sales and office administrative support
• Expert communication skills, including the excellent ability to identify and understand the requirements of a rental project
• Participate in collaborative problem-solving meetings
• Understanding the construction industry and processes is beneficial
• Detail-oriented with strong time management skills
• Excellent organization and follow-up-skills, with the ability to multi-task

Benefits:

Medical, Dental, Vision, 401(K), Charitable Donation Matching, Safety and Values Reward Programs, Community Involvement and Other Great Benefits of being a Pacific Mobile Employee.

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